Front Desk/ Administrative Assistant

Nigeria

Seedbuilders is seeking for a professional, organised, and customer-focused Front Desk / Administrative Assistant to serve as the first point of contact for visitors, clients, and other stakeholders while providing efficient administrative support to the organisation.

The ideal candidate must be well-spoken, presentable, proactive, and able to manage multiple tasks effectively in a fast-paced work environment.

RESPONSIBILITIES:

• Act as the first point of contact for Seedbuilders coworking usage/services and coordinate the proper usage/neatness of the physical space.
• Getting and directing visitors, answering phone inquiries and handling complaints in a courteous and professional manner
• Record keeping, community engagement and database update of all coworking members from private offices, desk space, training and conference room client, virtual office usage and so on.
• Communications and engagement with coworkers and prospects via physical customer experience, phone calls, and emails
• Coordinate hubs keys, inventory and space usage for all coworking products such as open/quiet workstation, office usage, virtual office, training and conference room usage
• Purchase power, ensuring office supplies and services are maintained, including checking inventory/appliances/equipment/services, and working with vendors to always ensure adequate levels of necessary supplies.
• Handling correspondence, scheduling meetings and preparation of regular reports on customer patronage, profit/expense, and office budgets
• Record daily and weekly income/expense of all coworking products such as open/quiet workstation, office usage, virtual office, training and conference room usage
• Provide hub’s clerical duties, including invoice/receipt, filing, data entry, typing, photocopying, mailing documents and so.
• Monitor and manage access control, ensuring proper sign-in procedures for coworkers and ensuring that unauthorized individuals do not enter restricted areas.
• Taking minutes of the meeting, organizing files, handling correspondence, scheduling meetings, report collection and preparation of regular reports on expenses, profit, and office budgets
• Process and track client’s receivables, invoices, receipts, purchase orders, and other financial documents as required.
• Conduct regular administration reviews, update company and office policies as needed to improve procedures
• Tracking administration and operational costs toward maintaining profit margins
• Supervise accurate financial record keeping, community engagement and database update of all coworking members from private offices, desk space, training and conference room client, virtual office usage and so on.
• Supervise office supplies and services are maintained, including checking inventory/appliances/equipment/services, and working with vendors to always ensure adequate levels of necessary supplies.

REQUIREMENTS:

• Bachelor’s Degree or HND in Business Administration, Management, Human Resources, or a related field.
• Must have completed NYSC.
• Minimum of 1 year relevant experience in Front Desk, Administration, Customer Service, or Office Operations.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Proficiency in Microsoft Word and Excel.
• Strong organisational, time-management, and multitasking skills.
• Professional appearance and workplace etiquette.
• Ability to work independently and maintain confidentiality.
• Must be proactive, reliable, detail-oriented, and willing to learn.

LOCATION : Abuja (Applicants must reside within: Wuse, Jahi, Jabi, Mabushi, Berger and Kado)

Pay: ₦100,000.00 – ₦150,000.00 per month

Method Of Application

Qualified and interested applicant should click the APPLY HERE LINK below to start filling out the application form and submit it before the deadline.

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Deadline: Not Disclosed

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