Applications must be submitted in English to be considered for the role.
Location: Offshore (Remote) – Must work EST hours (ideally located in EST time zone)
Reports to: Chief Executive Officer About the company
Collective Residential is leading a new era in property management through technology, innovation, and growth. With an expanding portfolio and multiple companies under the CEO’s leadership, this is an exciting time to join our team. We are looking for a highly skilled, proactive, and reliable Virtual Executive Assistant to support our CEO in a dynamic and fast-paced environment.
The Virtual Executive Assistant will serve as a critical right-hand to the CEO, managing schedules, coordinating travel, and supporting day-to-day priorities across multiple companies. This role requires exceptional organizational skills, the ability to handle ambiguity, and the flexibility to respond to urgent needs outside of standard hours when travel or other high-priority matters arise
Responsibilities:
- Manage complex scheduling, including internal and external meetings, calls, and events across multiple time zones.
- Coordinate travel arrangements (domestic and international), including flights, accommodations, and ground transportation.
- Support event planning for leadership meetings, board sessions, and special projects.
- Anticipate the CEO’s needs and proactively resolve issues before they arise.
- Provide day-to-day administrative support, including email management, document preparation, and follow-ups.
- Maintain strict confidentiality while managing sensitive company and personal information.
- Serve as a point of contact between the CEO and internal/external stakeholders.
- Adapt seamlessly between multiple companies and business priorities, handling shifting demands with professionalism.
- Providing support for personal travel, meetings and errands.
- Be available during evenings or weekends when urgent CEO support is required.
- Utilize technology and AI tools to improve efficiency and streamline workflows.
- 5+ years of experience as an Executive Assistant, with at least 2 years supporting C-level executives in a fast-paced environment.
- Fluent in English, with excellent written and verbal communication skills and a very neutral accent.
- Proven ability to manage complex schedules, travel, and events with precision.
- Highly proactive and detail-oriented, with strong organizational and problem-solving skills.
- Tech-savvy and comfortable adopting new systems, tools, and AI solutions to increase productivity.
- Strong discretion and judgment when handling sensitive information.
- Ability to work EST hours consistently, with flexibility for urgent needs outside of standard business hours.
- Comfort working across multiple companies and priorities, with the ability to navigate ambiguity and change.
- $2500 – $3000USD monthly salary based on experience
- Remote work
Method Of Application
Qualified and interested applicant should click the APPLY HERE LINK below to start filling out the application form and submit it before the deadline.
Join Our Job Update Communities
Get fast job alerts, remote opportunities & visa updates instantly.
Join Telegram
WhatsApp Channel
APPLY HERE
Deadline: Not Disclosed
Stay updated on job opportunities! Join our WhatsApp and Telegram Job Alert Groups:
Job search assistance
Freelance job listings JobHorizon Whatsapp
JobHorizon Telegram
Disclaimer: Gistmox Job Banks is an independent platform dedicated to providing information about job openings. We are not affiliated with, nor do we represent, any company, agency, or agent mentioned in the job listings. Please refer to our Terms of Services for further details.